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Thomas Jefferson Soccer Club

Thomas Jefferson Soccer Club

Clearance Approval Steps - NEW!

To upload new clearances and apply for approval in the Affinity system:

Go to this link, HERE
1. Click on the blue “to begin REGISTRATION please click here” at the top of the page.
2. Once there, login.  You will see all the family members
3. You will have the option to add family members or to continue, you want to continue.
4. The next screen will list all those eligible in the family to register for this, to the right of your name, you will see a ‘register as coach/admin’ button, please click that. 
5. It will then come up with what you asking you to select the play level and the only option is Background Check.
6. Once you select that, your information will come up on the screen, in the middle of this screen, you will see ‘click here to show photo or certification upload’
7. This is where you will see to upload the documents.  Towards the bottom, you will see ‘club additional information’, please pick your club. 
8. At the bottom, you want to select the ‘save and next page’.
9. Walk through the rest of the steps, agree to the ELAs if there are any (they may not apply, but can’t go any further).
10. The Payment page will come and should say no payment due. 
11. Keep on until you get to the end. 
12. This will create the application for approval.  You will go ‘under Review’
13. If everything is in order, you will be approved, if there is anything amiss with the documents, Tim McCoy from PA West will email you directly with what needs to be corrected.  If everything is in order and he can approve you, you will not hear anything from him.  Kind of a ‘no news is good news’!

Should you have any questions, please contact the club's Registrar, John Tarpey.

Clearance Requirements

NOTE: Newly enacted laws by the state of Pennsylvania have changed the risk management process for ALL volunteer coaches.

Required clearances are as follows:
For those who have lived within PA for more than ten years:
PA State Police Criminal Record Check Online Form : Click Here
PA Child Abuse History Clearance Online Form : Click Here
Volunteer Qualification Affidavit (PDF): Click Here
Safe Sport Online:

1.       Use this link:

2.       Complete information on “Sign Up” page. 

3.       If prompted, log in to the new account you just created.   

4.       Click on “Menu” and select “Catalog.” 

5.       Click the Start button for “SafeSport Trained – U.S. Soccer Federation” to complete the course. 

6.       Upload your certificate of completion.  


Previous users should be able to access their existing records.  The system may request individuals to reset their account passwords.


Instructions for downloading a certificate of completion are as follows:

1.          Please select the “Menu” icon at the top right of your page. 

2.            Select “Transcript”. 

3.            Once the transcript page displays, locate the most current completion for the course under the “Certificates” section.

4. Download the certificate by selecting the “Download” button at the right of the completed course.    

For those who have lived within PA for less than ten years:
The above three clearances plus the following clearance.
FBI Criminal History Report Online Pay Portal ($27.50): Click Here

***In-House coaches, please contact your in-house coordinator for additional details about submitting required documents***

***All travel coaches must upload the required documents into the PA West Soccer Online Risk Management System***
How To Receive Approval - PA West Soccer Online Risk Management System
Step 1 - Obtain the required clearance documents from the appropriate agencies.
Step 2 - Upload the required documents into the PA West Soccer Online Risk Management System (see instruction below)
PA West Soccer coaches, referees, and volunteers are required to comply with the Child Protective Services law. Please upload copies of your required documents into your record in the PA West Soccer Online Risk Management System. Using this system you'll create an application and upload your documents into your admin record. You'll use your current login info if you have an account in our online registration system; if you don't have an account you'll need to create one.

***Instructions for using the PA West Soccer Online Risk Management System and uploading require clearance documents***
1) Click the link to PA West Soccer Risk Management System found on the Risk Management Page via either the Coach or Referee dropdown.
2) Login to the Affinity web site
3) You’ll land on “My Account” page…click ‘create registration’.
4) You will now be in the Risk Management portal…on this page you can only select ‘Fall 2016-2017’ and click ‘continue’.
5) On “Account Primary Contact” page click ‘continue’.
6) On the “Register for Spring 2021” page click ‘register as coach/admin’…
a. in pop-up select ‘background check’ and system will advance automatically
b. pop-up reveals your admin record and right below you birth date click on the ‘click to upload photo and documents’ link.
c. Click on each icon, then the ‘browse your computer’ button to find doc and upload…once all three are uploaded…scroll to bottom of the pop-up box and click ‘save’.
7) You’ll return to the “Register for Spring  2021” page…click ‘continue’.
8) On the “Accept ELA” page…there is no ELA…click ‘agree and continue’.
9) On the “Make Payment” page…there is no fee…simply click ‘No Payment Due, Continue’ button. This will create your order for a background check so PA West Soccer is aware your documents are ready for review and approval.
10) On the “Print Form” page you can print a receipt…and click ‘Log out and Back to…’ button.
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